WEDDING SPECIFIC INFORMATION

Discounts are applied for Sunday-Friday Ceremony and/or Receptions.

Reception standard is 5 hours. Additional Room Rental and Reception overtime may be available for an additional fee.

All personal items (including cookies) are required to be labeled and delivered to the banquet office between 10 a.m. and 3 p.m. the day before the Reception. We cannot guarantee room availability for early vendor set-up; if the room is available, we can notify you the week of the event.

All food, beverage, audio/visual and all charges to event are subject to 22% gratuity and 6% tax.

FOOD & BEVERAGE

Menu prices are subject to change. Prices will be confirmed in writing upon receipt of deposit for event.

Unless prior approval by management, all food & beverage must be supplied by The Meadows Racetrack and Casino.

We proudly serve alcoholic beverages responsibly. Guests must be 21 years of age or older to possess or consume alcoholic beverages. It is unlawful to serve alcohol to a visibly intoxicated patron or to allow a visibly intoxicated patron to be on the Casino floor. If a guest provides alcoholic beverages to a minor or to a visibly intoxicated patron, both guests will be escorted from the property. We reserve the right to refuse service to anyone.

DEPOSIT CONFIRMATION & GUARANTEE

At the time of booking, a $1,000 non-refundable deposit must be made, along with a completed banquet contract.

An estimated guest count must be provided at the time of booking.

A final guaranteed guest count must be provided a minimum of three (3) business days (weekends excluded) prior to the scheduled event. Should the actual event attendance exceed guaranteed attendance, charges will be based on the actual attendance, whichever is greater. This guaranteed count is not subject to reduction. If no guarantee is received, the number of guests indicated on the Banquet Event Order will be the guaranteed and charged attendance.

Client/host is responsible for updating guest counts.

Only the designated function host or his/her appointees may make changes to a function.

There is a room rental surcharge for groups 25 guests or less.

MENU

Unless prior approval by management, menu selections and specific details of your function must be finalized 30 days prior to your function.

Menu Tastings are complimentary for the couple. Additional guest tasting seats are available for $50 per person, plus tax and gratuity. All tastings require a minimum 7 days' notice and should take place at least 30-90 days prior to event.

BANQUET EVENT ORDER (BEO)

This governing document for all goods and services ordered by the client represents agreement and approval for the goods and services represented on the BEO. All BEOs must have final payment arrangements made at least 3 days in advance for final invoicing.

AUDIO VISUAL EQUIPMENT

Our Audio Visual Department is committed to helping you make your event a success and is capable of providing all of your audio visual needs. Fees will be charged for equipment rental, technical support, set up and strike labor and tax.

If you need assistance with your own audio visual equipment, technical-service fees will be charged on a per hour basis.

We reserve the right to apply a power surcharge for any function that is deemed to require a greater than normal power service.

VENDORS

The Meadows Casino welcomes all licensed and professional vendors. Please speak to your coordinator concerning specific questions regarding vendors.